Enter Total Gross and Adjustment Amounts on W-2s
You can set up multiple wage records for an employee.
When entering or editing an amount in the Total Gross field, you are prompted to specify to which cost center and pay type the total gross applies. When entering or editing adjustment amounts, you must specify to which adjustment the addition or deduction applies.
You must specify cost center and pay type information for the following:
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Total Gross
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Deductions
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Additions
For example, James Armbruster has two wage records associated with his employee record. You are entering accumulated totals, and you enter an amount in the Total Gross field. When you click Apply, ACS prompts you to apply the amounts to the appropriate pay type and cost center.
The default cost centers and pay types that display are defined on the Pay tab of the employee's record. If necessary, you can edit any of the displayed distributions, or add a new pay type and cost center. Any new pay types or cost centers that you add are recorded in the W-2 totals only. They are not added to the employee's record.
When you add an adjustment or edit an adjustment amount, ACS prompts you for more information. In the Adjust No. dialog box, click the down arrow and select an adjustment in the drop-down list.
You cannot add a new adjustment in this window. Once an adjustment is selected, enter the amount to disburse to the adjustment and click OK.