W-2s Not Aligned
This troubleshooting guide provides solutions for the issue of W-2s not aligning correctly when printed. It covers scenarios where either one or both W-2s are misaligned, and provides steps to adjust the 2nd W-2 or the entire form. The guide is applicable to any version of the Payroll product.
When printing W-2s, they do not align correctly.
Products affected: Payroll
Versions affected: Any
First, determine if it's one or both W-2s that are not lining up correctly.
If it is only the second W-2 on the page that is not lining up, use the Adjust 2nd W-2 option. Entering 1 represents a 16th of an inch. A minus amount will bring the 2nd W-2 up and a positive amount will push the 2nd W-2 down.
- Under Generate Reports, select the Period End Reports tab.
- In the drop-down list, select Payroll 941 and W-2s, then click Go.
- On the W-2 tab, use the arrows under Adjust 2nd W-2 to adjust the 2nd W-2.
- Click OK.
If the entire W-2 is off, adjust the margins first and then adjust the 2nd W-2, if needed. The default margins are .5 for the 2-up statement and .25 for the 4-up statement. If the margins are adjusted, click Page Setup and click the M argins tab.
| Printer | Left | Right | Top | Bottom | Adjust 2nd W2 |
|---|---|---|---|---|---|
| Brother Laser HL-2140 | .50 | .50 | .55 | .45 | 0 |
| Brother Laser HL-5040 | Default | Default | Default | Default | 0 |
| Brother Laser HL-5140 | 0.55 | 0.10 | 0.46 | 0.35 | 0 |
| Brother Laser HL-5410 | 1.00 | 0.25 | 0.55 | 0.25 | 0 |
| Dell | 0.50 | 0.50 | 0.35 | 0.35 | +1 |
| Dell Laser P1500 | 0.50 | 0.50 | 0.50 | 0.35 | -2 |
| Epson Stylus C62 | 0.70 | 0.50 | 0.15 | 0.10 | +6 |
| HP5L | Default | Default | Default | 0.20 | 0 |
| HP6L | 0.70 | -0.30 | 0.25 | 0.25 | +1 |
| HP 250 | 0.55 | 0.50 | 0.60 | 0.25 | 0 |
| HP 1012 | 0.55 | 0.55 | 0.55 | 0.55 | 0 |
| or | 0.55 | 0.55 | 0.58 | 0.50 | 0 |
| HP 1200 | 0.50 | 0.25 | 0.45 | 0.25 | +1 |
| or | 0.65 | 0.55 | 0.45 | 0.25 | +1 |
| HP 1210 | 0.60 | 0.25 | 0.60 | 0.25 | +1 |
| HP 1300 | 0.50 | 0.25 | 0.60 | 0.25 | 0 |
| HP 1310 | 0.54 | 0.25 | 0.54 | 0.25 | 0 |
| HP 1315xi | 0.85 | 0.25 | 0.90 | 0.25 | 0 |
| HP 2100 | 0.70 | 0.10 | 0.60 | 0.25 | 0 |
| HP 4100 | 0.50 | 0.25 | 0.50 | 0.25 | 0 |
| HP 850C | 0.55 | 0.50 | 0.60 | 0.25 | +2 |
| HP 940C | 0.55 | 0.10 | 0.60 | 0.10 | +5 |
| HP 960C | 0.55 | 0.10 | 0.50 | 0.10 | 0 |
| HP Color Laser 3800 | 0.50 | 0.50 | 0.60 | 0.25 | 0 |
| HP Deskjet 540 | 0.50 | 0.50 | 0.45 | 0.55 | 0 |
| HP Deskjet 697C | 0.25 | 0.25 | 0.26 | 0.25 | 0 |
| HP Deskjet 850C | 0.55 | 0.60 | 0.50 | 0.25 | +2 |
| HP Deskjet 3060 | 0.55 | 0.25 | 0.55 | 0.25 | 0 |
| HP Deskjet 5150 | 0.50 | 0.50 | 0.25 | 0.25 | +1 |
| HP Deskjet 5440 | 0.50 | 0.50 | 0.60 | 0.40 | 0 |
| HP Deskjet 5500 | 0.50 | 0.50 | 0.65 | 0.25 | 0 |
| HP Deskjet 5650 | 0.50 | 0.50 | 0.40 | 0.25 | 0 |
| HP Deskjet 6122 | 0.75 | 0.25 | 0.50 | 0.10 | 0 |
| HP Laserjet 1000 | 0.55 | 0.45 | 0.55 | 0.45 | 0 |
| HP Laserjet 1012 | 0.50 | 0.25 | 0.60 | 0.25 | 0 |
| HP Laserjet 1022 | 0.25 | 0.25 | 0.35 | 0.25 | -1 |
| HP Laserjet 1100 | 0.55 | 0.45 | 0.55 | 0.45 | 0 |
| HP Laserjet 1200 | 0.50 | 0.25 | 0.55 | 0.25 | +1 |
| or | 0.55 | 0.25 | 0.60 | 0.20 | -1 |
| HP Laserjet 1300 | 0.54 | 0.25 | 0.60 | 0.25 | 0 |
| HP Laserjet 1320 | 0.60 | 0.25 | 0.60 | 0.25 | 0 |
| HP Laserjet 2100 | 0.50 | 0.25 | 0.55 | 0.25 | +1 |
| or | 0.60 | 0.25 | 0.60 | 0.25 | 0 |
| HP Laserjet 2200 D | 0.55 | 0.25 | 0.50 | 0.25 | +2 |
| HP Laserjet 2300 | 0.50 | 0.25 | 0.55 | 0.25 | -1 |
| HP Laserjet 2300 D | 0.50 | 0.25 | 0.55 | 0.25 | 0 |
| HP Laserjet 2420 | 0.55 | 0.25 | 0.55 | 0.55 | 0 |
| HP Laserjet 2430 | 0.55 | 0.55 | 0.60 | 0.25 | 0 |
| HP Laserjet 3 | 0.50 | 0.25 | 0.50 | 0.25 | +1 |
| HP Laserjet 3005 | 0.75 | 0.10 | 0.50 | 0.25 | 0 |
| HP Laserjet 3015 PCL 6 | 0.65 | 0.55 | 0.55 | 0.20 | 0 |
| HP Laserjet 3P | 0.60 | 0.25 | 0.60 | 0.20 | 0 |
| HP Laserjet 4+ | 0.25 | 0.25 | 0.25 | 0.25 | -3 |
| HP Laserjet 4 | 0.50 | 0.25 | 0.50 | 0.25 | +2 |
| HP Laserjet 4000 | 0.53 | 0.25 | 0.48 | 0.25 | -1 |
| Hp Laserjet 4240 | 1.0 | 0.25 | 0.50 | 0.50 | 0 |
| Hp Laserjet 4250 | 1.0 | 0.25 | 0.50 | 0.50 | 0 |
| HP Laserjet 4SL | 0.55 | 0.25 | 0.55 | 0.25 | 0 |
| HP Laserjet 5 | 0.25 | 0.25 | 0.35 | 0.10 | -1 |
| HP Laserjet 5P | 0.50 | 0.25 | 0.50 | 0.25 | 0 |
| HP Laserjet 5N | 0.55 | 0.25 | 0.55 | 0.25 | 0 |
| HP Laserjet 6P | 0.75 | 0.25 | 0.50 | 0.25 | +1 |
| HP Laserjet C3100 | 0.50 | 0.25 | 0.45 | 0.20 | 0 |
| HP Laserject P3005d | 0.50 | 0.15 | 0.25 | 0.25 | 0 |
| HP Officejet v40 | 0.50 | 0.25 | 0.60 | 0.25 | 0 |
| HP Officejet 6210 | 0.55 | 0.25 | 0.50 | 0.25 | 0 |
| HP PSC 750 | 0.55 | 0.45 | 0.42 | 0.45 | +1 |
| HP PSC 1200 Series | 0.50 | 0.25 | 0.45 | 0.25 | 0 |
| HP PSC 1200X | 0.50 | 0.25 | 0.60 | 0.25 | 0 |