Entering Gifts or Payments on Behalf of Someone Else

An administrator can enter gifts or online registration event payments on behalf of someone else using a paper authorization form, but this increases the scope of your PCI responsibility.

A congregant may call or stop by your church requesting that you change their giving information, add a new payment method or gift, or make an online payment for a registration event. Follow these steps in order to comply with PCI guidelines.

Entering credit or debit card data on behalf of a congregant will increase the scope of your church's PCI responsibility.

  • A form must be completed any time an online payment is added or edited.

  • Any time you add or update contributions or online event payments, a confirmation email is automatically sent to the congregant.

  • Authorizations taken by phone may only be for one-time gifts or payments.

  • It's best to not write down any of the card numbers, but NEVER write down or store the 3- or 4-digit security code found on a credit or debit card.

If you have questions, contact Vanco's Compliance and Risk Management Department at 1-800-675-7430 or pcisupport@pci.vancopayments.com.

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