Add Form 1095-C Coverage

If you're a large employer, add Form 1095-C coverage for your employees.

Visit the official IRS website to determine if you qualify as a large employer. You must have accounting administrator permissions to perform this task. If you clicked Next from the previous section and have not exited, disregard the first two steps.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the ACA tab, select the reporting year.
  4. Select Form 1095-C as the ACA form.
  5. Select if you provide self-insured coverage.
    1. If this employee has dependents, see Add Covered Individuals for help adding that information.
  6. Click Edit Data.
  7. Select your plan start month. This is the month in which this plan began for all of your employees, not just this individual.
  8. Select one of the following coverage terms:

    • Coverage codes and amounts are the same for all 12 months of the year—Enter the offer code, employee required contribution, and safe harbor code once.

    • Coverage codes and amounts vary for part of the year—Enter the offer code, employee required contribution, and safe harbor code per month.

    1. Optional: If you enter the offer codes individually per month, click the ellipsis icon, and select Copy to Following Months if the offer codes are the same from that month forward.
  9. Click Save.
  10. If you want to continue with this employee, click Next: Direct Deposit. If you want to return to this later, click Save & Close.

Add Covered Individuals

Add the individuals covered by an employee's health insurance.

You must have accounting administrator permissions to perform this task. You must either select Form 1095-B or Self-Insured Coverage if you use Form 1095-C. If you clicked Next from the previous section and have not exited, disregard the first two steps.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the ACA tab, click Add Individual.
  4. Enter the individual's name.
    1. Optional: If the individual already has a Realm profile, view the information of the names that display below the Name field, and select the appropriate one. If applicable, the remaining information completes automatically once you select a name.
  5. Enter the individual's social security number or their birthday. The IRS only requires one.
  6. Select the individual's coverage details.
    1. If the individual was only covered for part of the year, select the months in which they were.
  7. Click Save.
  8. If you want to continue with this employee, click Next: Direct Deposit. If you want to return to this later, click Save & Close.

Add Employees' Offer Codes

Enter codes for the coverage you offer to multiple employees.

You must have accounting administrator permissions to perform this task.
If you have a number of newly added employees, and your coverage involves preparing and printing Form 1095-C, add the offer codes for your coverage to multiple employees at once rather than entering them one at a time.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Select the check boxes beside the employees you want to add offer codes for.
  3. Click the Select an action... drop-down list, and select Add Offer Codes for Form 1095-C.
  4. Select the reporting year and the plan start month.
  5. Select one of the following coverage terms:
    • Coverage codes and amounts are the same for all 12 months of the year—Enter the offer code, employee required contribution, and safe harbor code once.
    • Coverage codes and amounts vary for part of the year—Enter the offer code, employee required contribution, and safe harbor code per month.
    1. Optional: If you enter the offer codes individually per month, click the ellipsis icon, and select Copy to Following Months if the offer codes are the same from that month forward.
  6. Select if you provide self-insured coverage.
  7. Before you overwrite, know this action cannot be undone. Select this only if you're sure.
  8. Click Save.

Edit Form 1095-C Coverage

Edit Form 1095-C coverage for this employee.

You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the ACA tab, select the reporting year.
  4. Select Form 1095-C as the ACA form if it isn't already selected.
  5. Select if you provide self-insured coverage.
    1. If this employee has dependents, see Add Covered Individuals for help adding that information.
    2. If this employee had dependents from the previous year, click Copy From Last Year to copy the dependents and their coverage into this year.
  6. Select one of the following coverage terms:

    • Coverage codes and amounts are the same for all 12 months of the year—Enter the offer code, employee required contribution, and safe harbor code once.

    • Coverage codes and amounts vary for part of the year—Enter the offer code, employee required contribution, and safe harbor code per month.

    1. Optional: If you enter the offer codes individually per month, click the ellipsis icon, and select Copy to Following Months if the offer codes are the same from that month forward.
  7. Click Save.

Copy Multiple Employees' ACA Information

Copy Affordable Care Act information between years for multiple employees.

You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Select the check boxes beside the employees you want to copy information for.
  3. Click the Select an action... drop-down list, and select Copy ACA Information Between Years.
  4. Select the years you want to copy information from and to.
  5. Select what you want to copy between years.
  6. Before you overwrite, know this action cannot be undone. Select this only if you're sure.
  7. Click Save.

Manage Covered Individuals

Edit or remove an employee's covered dependents.

You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the ACA tab, click the ellipsis icon beside a covered individual, and select one of the following:
    • Edit
    • Remove
  4. If you edit, make any necessary changes, and click Save. If you remove, click Yes to confirm.