Manage Posted Transactions

Edit or void a posted transaction.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task.
Posted transactions limit you to what you can edit, and the type of transaction you edit depends on what you see. At most, you can edit the date, reference number, department, custom segments, comment, project, and description. You cannot delete a posted transaction, but you can void it. A reversing entry is automatically posted after you void. You can edit a reversing entry's date and nothing more.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. On the Posted tab, click the ellipsis icon beside an open transaction, and select one of the following:
    • Edit
    • Void
  3. If you edit, make any necessary changes and click Save. If you void, select the date the transaction was voided and enter a reason for the void. If you want to enter a transaction to replace the void, click Void & Enter New Transaction. Otherwise, click Void.

Add or Remove a Posted Transaction from Bank Reconciliation

If you see that a transaction is missing from reconciliation or is included but isn't on your bank statement, add or remove that transaction depending on the scenario.

You must have accounting administrator, bank reconciliation, or the appropriate accounting specialist permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. Click Posted.
  3. Click within a vendor's detail box to expand it.
  4. Depending on what you want to do with the transaction, click Add to Bank Reconciliation or Remove from Bank Reconciliation.
    Note: If a transaction has already been reconciled, the option to add or remove is unavailable.

Export Transactions to a CSV

Export transactions to CSV to create your own report comparisons with the data. This includes detailed transaction information and a breakdown of account segments and their amounts.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. Click either Open or Posted.
  3. Select the transactions you want to export.
  4. Click Select an action..., and select Export (.csv).