Edit a 941

Make any changes to your Form 941, or review your totals from where you left off.

You must have accounting administrator permissions to perform this task.
  1. Click Accounting > Period End > Tax Forms.
  2. On the Tax Forms tab, select the reporting year.
  3. Click Edit Data beside 941. You will only see this if you have already begun preparing your 941 form. Any changes only affect this form and do not post anything to payroll.
  4. In Part 1, your total federal wages and withholding for the quarter displays. Enter the total deposits for this quarter that you have paid.
  5. In Part 2, select whether you are a monthly or semi-weekly schedule depositor.
  6. Follow the instructions on the form, and click Next step: Review Schedule B.
    1. If you are a semi-weekly depositor, review the Schedule B. This displays each payroll run's federal tax liability. These amounts should match the federal tax amount on your liability report for the same period. Then, click Next step: Review Voucher
    2. If you are a monthly depositor, click Next step: Review Voucher.
  7. If you have a balance due and are submitting a payment with your 941, review the voucher and click Done to save your form.

Reprocess a 941

Rebuild a 941 that has already been prepared.

You must have accounting administrator permissions to perform this task.
  1. Click Accounting > Period End > Tax Forms.
  2. On the Tax Forms tab, select the reporting year.
  3. Click Reprocess beside 941. You will only see this if you have already begun preparing your 941 form.
  4. If you reprocess, the last information you entered will be replaced by what was there previously. If you're sure you want to reprocess, click Yes.