2020 Changes to the Year-End Guide

These ACS People Suite and ACS Financial Suite enhancement from 2020 may impact your year-end process.

Accounts Payable

Renamed Form 1099

In Accounts Payable, we've updated the name of Form 1099 to Form 1099 MISC. While the form's name changed, other information did not. To account for the form change, we've also removed the Box # from several program areas, including Add/Edit Vendors and reports.

1099 Adjustments

In Accounts Payable, we've updated the 1099 and YTD Adjustment area to display the new Form 1099-NEC and Form 1099-MISC information.

Form 1099-MISC no longer displays Nonemployee Compensation, and several box numbers have changed.

You can order tax forms in the ACS Technologies Online Store.

Contributions

Importing Missing Transactions into Abundant

You can now ensure that prior Abundant transactions imported into Contributions.

When importing transactions, click Advanced to reset the start date. Abundant imports any missing transactions made on or after the date you select.

The import grid also displays a Comments column. If a donor didn't enter a comment in Abundant, you can enter a comment that displays after importing and in Add/Edit Transactions. If a donor entered a comment in Abundant, it displays in the Comment field in the grid.

Payroll

Updated Form 941

We've released an updated Form 941. Before working on this form, we recommend completing Worksheet 1: Credit for Sick and Family Leave Wages and the Employee Retention Credit on the 941 Tab.

Updated Employee Taxes tab

After an employee submits Form W-4 for 2020, you can enter claim dependents, exemptions, other income, and deductions on the Taxes tab in Add/Edit Employees.

You can also select tax tables for Married, Single, Head of Household, Married Filing Jointly (Multiple Jobs), Single or Married Filing Separately (Multiple Jobs), or Head of Household (Multiple Jobs). Once you select Form W-4 Submitted for 2020 or later, the Taxes ab updates to display these fields and tax tables.

We've also added a checkbox to mark an employee as a nonresident alien. This replaces federal options 009 and 010.

The Families First Coronavirus Response Act (FFCRA)

Under the FFCRA, an employee qualifies for paid sick time if the employee is unable to work (in-person or remotely) due to circumstances related to COVID-19. To learn more, see Families First Coronavirus Response Act: Employee Paid Leave Rights

Since ACS Financial Suite tracks sick leave and family leave, you can see the reason the employee took sick leave. In addition, FFCRA information displays in Box 14 of Form W-2.

When issuing payroll checks, you can select one of seven options to track why employees took FFCRA-related sick leave.



Payroll Inquiry

In Payroll Inquiry, you can display the FFCRA pay for each check. If you previously selected sick leave, you can now clarify which type of sick leave the employee used. This updates how the payroll check displays on the W-2, but does not change the check amount or any totals already reported on Form 941.



If you didn't specify FFCRA-related sick leave when issuing the check, you cannot change sick leave types, nor can you switch from expanded family leave to sick leave.

Families First Coronavirus Response Act Report

This report lists employees receiving Sick Leave and Expanded Family Leave related to the FFCRA. It displays each employee's gross pay, additions, contributions, employer Medicare taxes paid, employer social security tax basis, employer social security taxes not paid, and totals for each.

If you select Separate Sick Leave by Reason on this report, the report displays the reason you selected when issuing checks. Otherwise, the report groups employees based on whether they received expanded family leave or sick leave.

Use this report to track FFRCA wages and tax credits and complete Form 7200.

Form 1095-C Changes

The IRS updated Form 1095-C to support individual coverage Health Reimbursement Arrangement (HRA) and require a plan start month. This update adds new offer codes 1L-1Q as well as tracking ZIP Codes with those offer codes.

When mass or individually assigning health care coverage terms, you can select one of the new offer codes. If you do, you must select a plan start month and enter a ZIP Code.

  • If you use codes 1L, 1M, or 1N, enter the ZIP Code for the employee's residence.
  • If you use Codes 1O, 1P, or 1Q, enter the ZIP Code for the employee's primary site of employment.

These ZIP codes also display in the Health Care Coverage Terms area of the Employee Master List report and on the Affordable Care Act Proof List and 1095 Validation reports.

For more information about each code, in the Mass Assign Health Care Coverage Terms window, click on Offer Code. You can also visit the official IRS website and search for "1095-C".