Add Items

Items are resources that can be booked for events.

Some examples include vans, P.A. systems, and podiums.

After adding an item, it can be reserved (booked) for an event. When an item is booked for an event, and subsequently confirmed, it can't be booked for another event scheduled for the same time period.

  1. On the Administration tab, click Resources.
  2. In the Actions group, click Add Resources.
  3. In the Resource Type drop-down list, select Item.
  4. Enter the Name of the item.
  5. In the Resource Category list, select the category the item belongs to. If you don't have an appropriate category, click + to add a new category.
  6. Enter the Resource E-mail address for the item. An e-mail is sent to this address when the event is confirmed, canceled, or deleted, and when the resource is requested.
  7. In the Setup Time field, enter an estimated setup time, in hours and minutes. This is the default setup time for the item. It can be different for each event.
  8. In the Teardown Time field, enter an estimated teardown time, in hours and minutes. This is the default teardown time for the item. It can be different for each event.
  9. Enter a Quantity if there is more than one of the item, and each one can be booked separately. For example, if you have 300 chairs, you can enter 300 in the quantity field. Multiple events can then book chairs for the same time period as long as the total number of chairs is not more than 300.
  10. Enter additional information as necessary.
  11. Select Restrict access to resource for certain users if you do not want the item available to all users.
  12. In the Actions group, click Save and Close.